Rental Policies and Agreement
THIS IS A VACATION RENTAL AGREEMENT UNDER THE NORTH CAROLINA VACATION RENTAL ACT. THE
RIGHTS AND OBLIGATIONS OF THE PARTIES TO THIS AGREEMENT ARE DEFINED BY LAW AND INCLUDE
UNIQUE PROVISIONS PERMITTING THE DISBURSEMENT OF RENT PRIOR TO TENANCY AND EXPEDITED
EVICTION OF TENANTS.YOUR SIGNATURE ON THIS AGREEMENT, OR PAYMENT OF MONEY OR TAKING
POSSESSION OF THE PREMISES AFTER RECEIPT OF THE AGREEMENT, IS EVIDENCE OF YOUR
ACCEPTANCE OF THE AGREEMENT AND YOUR INTENT TO USE THIS PREMISES FOR A VACATION and agreement to ALL terms below.
THIS RENTAL AGREEMENT COVERS the terms and conditions of 2 properties; 2 cabins in McDowell County, NC.
NOTE: The cabins in McDowell County have spiral stairs, with a railing to access the second bedroom and bathroom. The stairs are up to code, however if you have children, you may want to bring a baby gate as some children like to play on them. It may be a more relaxing stay for you if you don't want them playing on them, just gate them off.
TENANT DUTIES Tenant agrees to comply with all obligations imposed by the Vacation Rental Act on the Tenant with respect to maintenance of the Premises, including but not limited to keeping the Premises as clean and safe as the conditions of the Premises permit and causing no unsafe or unsanitary conditions in the common areas and remainder of the Premises that Tenant uses; and notifying Agent in writing of the need of replacement of or repairs to a smoke detector, and replacing the batteries as needed during the tenancy. Tenant agrees not to use the Premises for any activity or purpose that violates any criminal law or governmental regulation. Tenant’s breach of any duty contained in the paragraph shall be considered material, and shall result in the termination of Tenant’s tenancy. Tenant who signs this electronic rental agreement is responsible for all persons in their party.
DISPUTES This Agreement shall be governed by and interpreted in accordance with the laws of the State of North Carolina, and shall be treated as though it were executed in the County of McDowell, State of North Carolina. Any action relating to this Agreement shall be first handled by mediation at the expense of the party who wishes to mediate. Then, instituted and prosecuted only in the McDowell County Superior Court, North Carolina. Tenant specifically consents to such jurisdiction and to extraterritorial service of process.
The Tenant, his/her family, guests and agents shall comply with and abide by all the Agent’s existing and reasonable future rules and regulations, governing the use and occupancy of the premises and any common areas used in connection with them. Any breach of said rules and regulations may be grounds for immediate eviction with no refund of rents. Tenant is subject to the expedited eviction proceedings set forth in N.C.G.S. 42A-23 et seq. A copy of the rules and regulations is contained herein and the tenant acknowledges that he/she has read them by signing this agreement.
RENTAL RESERVATION POLICY: Once you make a reservation, we will email you a confirmation. The deposit is non- refundable even should you cancel or not show up. 40% is required at the time the reservation is made and the balance will be charged on the same card 30 days before check in. If the reservation is made within 30 days when booking, the entire amount will be charged on the day the reservation is made. If the balance is not paid or the card is declined, the reservation will be cancelled and the original deposit forfeited. Once we receive your payment in full; driving directions, address and a reservation confirmation will be emailed to you along with check in/check out instructions and a detailed map to the cabin when the balance is paid in full. The person (Guest) making the reservation must be at least 25 years of age. The person (Guest) signing the rental agreement is responsible for all members of their party and will be held accountable for any damages or noncompliance of policies. In no event shall (Guest) assign or sublet the rental property in whole or part. Violations of these rules are grounds for expedited eviction, with no refund.
CANCELLATION POLICY/REFUNDS?MOVING DATES: Buy Trip Insurance! We do not issue refunds under ANY circumstances such as but not limited to these; weather, illness (including COVID-19), deaths, Acts of God, State of Emergency, etc. We will issue a credit for future dates with proper notice given so please make sure you agree to the following terms before booking as we do not process refunds. We also do not move dates to future dates without 61 days notice, for any of the aforementioned reasons, as that is equivalent to giving you two reservations for the price of one. Any changes to your reservations must be made (61 or more) sixty-one or more days before your scheduled arrival date for weekly and nightly rentals at an admin fee of $100 paid to move them. If you choose to not buy trip insurance and have to cancel last minute, you will lose all monies paid, we cannot credit to future dates. Cancellation policy for weekly and nightly rentals: There are no cancellations, you will forfeit your entire deposits paid should you cancel. “No Shows” will forfeit all rental monies collected and full rent will be charged. You are responsible for the entire balance of the reservation should you decide to cancel, not- show up, not reschedule dates or check out early.. Refunds will NOT be given due to early check-outs, late arrivals, weather, utility outages, and malfunctions of equipment/appliances. When you click book now and provide your credit card, you are agreeing to the cancellation policy as well as this entire Vacation Rental Agreement.
Storm Policy/Weather Conditions: No refunds will be given for weather or storms. We recommend 4WD and chains in winter months you are traveling at your own risk without them and may not make it up the mountain. No refunds due to road conditions, weather or utility outages, as these are out of our control. Please take this seriously and be prepared for bad roads and possible utility outages. Check the weather www.raysweather.com for Spruce Pine, NC for the cabins and Beech Mountain and Banner Elk , NC for the Sky Lofts. Call the Blue Ridge Parkway Hotline for road closure updates (828) 298 0398. Buy chains for your front tires 3 weeks before your stay online, you can always return them if you don’t use them! Do not come to the mountains unprepared, roads can be snow and or ice covered for days. We cannot predict when roads will be plowed. Chains and or 4WD will ensure you are now waiting on all roads to be cleared.
Travel Insurance: We strongly recommend buying trip insurance shortly after you make your reservation. Do not wait until the week before it will be pricey. One we have used www.InsureMyTrip.com for details and to purchase. We are not affiliated but recommend this should your trip plans be interrupted We do not issue refunds under ANY circumstances such as but not limited to these; weather, illness (including COVID-19), deaths, Acts of God, State of Emergency, etc or any other reason after holding your dates for you. We recommend 4WD and/or chains during winter months as the road is not maintained 100% of the time, sometimes we have to wait in line for road maintenance with other roads in the area. Pick up a set of chains at NAPA, Auto Zone, Car Quest for your size tire for about $50, keep in your trunk and if you don't need them, return them. Again, we do not issue any type of refunds due to weather, road conditions etc.
RENTAL POLICIES: NO SMOKING inside the cabin: Evidence of smoking inside, such as smoking odor will result in additional cleaning charge of $350, no exceptions. You may smoke outside on the porches of the cabins, but you must properly dispose of your cigarette butts. There are sand buckets for butts on the porch. At the Sky Loft smoking is only permitted in the parking lot or the paved paths, NOT on the balconies or inside the Loft units. You are paying for basic housekeeping, any excessive housekeeping will be billed at $75/hour. Late check out is billed at $100 per hour.
Fires: The guest agrees to not construct any type of fire on the property of the cabins in Spruce Pine, there is a shared fire pit below us in an open area. We are located in the Pisgah National Forest and fire you will also be fined by the Forest Service, fires are not allowed this is against the law as well as a serious forest fire hazard! The cottage has a fire pit in an open area, please do not leave burning fires unattended at any time.
Keys: We require the keys be left in the lock box during your entire stay should we have an emergency situation and need to have a plumber, electrician etc enter the cabin for which you would be notified. You are responsible for keys while in your possession. If you lose the keys you will be charged $350.00 to have the locks changed. LEAVE KEYS IN LOCK BOX upon check out after locking the door, if keys are not left in the lock box upon check out a $350.00 charge will be charged, no exceptions.
Maximum Occupancy: The maximum number of quests is limited to (6) six persons for the cabins (2-4) persons for the condo lofts. We provide linens for 4 people, if you plan to use the sleeper sofa, bring blankets, linens and pillows for the additional 2 people or for $45 we can provide them.
PETS CABINS : Due to frequent and ongoing pet damage this is our policy and we are not flexible about it. 1 dog $100 per stay. 2 dogs $150. This is a fee not a deposit . Some breed restrictions, please inquire. No cats. Any damages to be reported immediately. You understand and agree to, by booking, that you are financially responsible for any and ALL damages and ALL costs incurred to take care of the damages caused by your pet which will be charged to the card on file. Evidence of bringing a pet without paying a pet fee or sneaking in large breed dogs without prior permission will result in a $250 charge per day. Any excess dog hair or evidence of dogs on furniture will result in $250 for extra steam cleaning. Unsupervised pets not allowed, we provide and XL crate and require you to crate your dog when not attended. If your dog is found unattended in the cabin you will be asked to leave immediately and will not be reimbursed any part of your rental. All pet waste must be picked up and disposed of with your trash. By clicking AGREE and entering your credit card information you are electronically agreeing to our pet policy. Cabin is inspected immediately upon departure. If you cannot agree to these terms, do not bring your dog. Your card will be charged upon check out if necessary, if no funds available we will file in small claims court in McDowell County.
WIFI- At Cabins is run off satellite, we will email you the password. It is only for email and light web browsing and will not stream NetFlix. Service not guaranteed on cell phones or tablets, bring a laptop. Weather can interrupt service, we do not guarantee service but it is usually much better than you're expecting we like to under sell not over promise.
HOT TUB - If you do not agree to these terms, do not use the hot tub. Adults only. Do not add any soap or bubble bath The rules are strict because it's very expensive to drain/refill and only needs to be done if the hot tub is misused. The hot tub portion of this rental agreement is very specific in order to help prevent any additional charges to your card and for safety reasons. We rarely have problems unless it is misused and not taken care of. Any bit of URINE in the hot tub will require a drain and refill at a cost to you of $250.00 and the pH will be tested upon check out for urine. No exceptions. Chlorine kills bacteria not urine or beer etc. Shower before getting in, lotions and body oils, shampoos will make the water cloudy requiring a drain and refill upon your departure at a cost to you of $250 to your card. The water will become cloudy and the filter and chlorine will not filter out URINE it sends the Alkalinity over the charts. Remind those using the hot tub to not urinate in it or it will be $250.00 charge to drain and refill. Shower before entering hot tub, filter will NOT filter out body oils and lotions. If you decide as a parent to allow children in the hot tub remind them to use the bathroom before entering. DO NOT LET them PLAY WITH BUTTONS AS TO PROTECT THE CONTROL PANEL FROM ‘FRYING’ IT WILL LOCK THE HOT TUB JETS AND HEATER WHEN BUTTONS ARE PLAYED WITH AND OVERSTIMULATED. WE WILL NOT BE ABLE TO UNLOCK IT DURING YOUR STAY, IT WILL HAVE TO BE SCHEDULED WITH THE HOT TUB COMPANY WHICH IS $250 SERVICE CALL YOU WILL BE CHARGED. THIS IS CRUCIAL AND HAPPENS OFTEN, SO PLEASE DO NOT LET TEENS PLAY WITH BUTTONS AT ALL or it will go into lock mode. It is very simple, if you treat it as you would your own, you will be charged nothing additional upon check out. Use the hot tub at your own risk, owner assumes no liability for optional use of hot tub or for any any allergic reaction to chemicals. Spa chemicals can cause skin irritations. DO NOT URINATE IN HOT TUB OR IT WILL BE CLOUDY AND YOU WILL BE CHARGED $250 upon check out for a drain/refill. The hot tub is clean and clear when you arrive, it should be clean and clear when you leave. The hot tub filter and chlorine will not filter out urine, (remind all guests!) beer, food, mud, dirt and soda etc. and if such things enter the water, it will need to be drained and filled upon your departure which will result in a $250 charge on your card, NO EXCEPTIONS. Do not use the hot tub if you do not agree to these terms. Please shower before going in hot tub. If the hot tub is not as you found it , and must be drained and refilled upon your departure, your credit card will be charged $250.00. No exceptions! No jumping or diving in the hot tub and do not leave anyone unattended.
CHECK-IN POLICY: Check in is at 4:00 PM. Maintenance: Please notify us of any maintenance/equipment problems within 1 hour of your arrival. During normal business hours, every effort will be made to resolve the problem as quickly as possible, however we do not issue refunds or credits for equipment failures as they are beyond our control. This rarely happens. Call 919-602-6722. Instructions for the fire place, hot tub and TV were sent in the welcome packet email with directions and lock box code, we do not send maintenance for these minor issues, this is why we provide a house manual. We have the right to enter the premises for any maintenance related issues during your stay.
CHECK-OUT INSTRUCTIONS: We ask our renters to agree to the following check-out instructions. Check out is 10:00 AM. Our check out policy is simple: leave cabin as you found it upon arrival, keys in the lock box. Take all trash with you to blue dumpster , descriptions in the Welcome Packet , for the cabins, it is 1/2 mile down the road on your way out, for the Lofts it is below the gate house. This includes all bathroom trash. Do not leave trash outside. Take all cigarette butts from bucket, DO NOT dump sand. ANY TRASH left behind is $150 charge for us to call maintenance to come pick up, no exceptions. Start the dishwasher. Put any towels you used in the bath tub downstairs. Leave the sheets on the beds, housekeeping will strip beds. You are paying for basic standard check out cleaning upon your departure which includes general housekeeping, vacuuming and washing of linens. Any undue and/or unreasonable cleaning of the house and yard immediately subsequent to your departure will result in a charge of 100.00 per hour. Do not rearrange décor. . Your card is kept on file for any incidentals, damages, hot tub charges, extra cleaning or extra trash pick up charges, missing or damaged items. You are agreeing to allow us to charge your card for any of the above. Turn all lights out, lock d windows and door, put key in lock box, spin numbers and safe travels home! We are not responsible for items left behind so check before you go.
Hold Harmless: Owner does not assume any liability for loss, damage, injury or illness to persons or their personal property while on the premises or as a result of your stay on the premises. Neither do we accept liability for any inconvenience arising from any temporary defects or stoppage in supply of water, gas, electricity or plumbing. Nor will the owners accept liability for any loss or damage caused by weather conditions, natural disasters, acts of God or other reasons beyond our control. Guest(s) understand they are solely responsible for any property damage, accident injury to any person(s) or loss sustained by any person, including lost money, jewelry, and other items of personal property. Guest(s) shall inspect and be familiar with proper use and application of all items of personal property in the home prior using them. Guest(s) hereby agrees to INDEMNIFY and hold homeowner harmless from any and all claims including those of third parties, arising out of or any way related to Guest(s) use of premises of the items in personal property provided therein. Guest(s) assumes the risk of injury or other losses relating to any recreational activities or injuries sustained on the property and will hold owner(s) harmless. By accepting this reservation, it is agreed that all guests are expressly assuming the risk of any harm arising from their use of the premises or others whom they invite to use the premise. You are traveling during a pandemic AT YOUR OWN RISK and are aware of the risks involved and agree to hold us harmless and not responsible for any health issues you may contract while visiting our cabin and area. This HOLD HARMLESS agreement includes any actions, claims, losses, damages and expenses that may incur as a result of a bed bug infestation.
Charges on your card will be show as: BRP Cabin Rentals and/or 919-602-6722. Once this reservation is made we do not adjust the nightly rate or give refunds or adjustments due to any advertised specials we may run to get our properties rented. This is a legal binding agreement for a vacation rental property. Your payment is evidence of your acceptance of ALL of our rental policies and lease.
By electronically signing (checking the "agree to terms" box and then providing your name, billing address and credit card is acceptance to our rental terms listed above and below) You agree to ALL of the above pages, terms, conditions and charges listed in this Rental Agreement and all pages. You are also e-signing by checking the agree to terms box you are authorizing A Mountain Dream Cabin BRP Cabin Rentals to charge your card after your stay for ANY AND ALL DAMAGES and violations of this rental agreement/ lease, described above, done during your stay including extra cleaning, extra trash and hot tub draining and refilling if necessary. Any violations will result in immediate eviction. Theft of services (sneaking in additional guests, pets) will result in the signer being formally charged with theft of services and we will press charges and prosecute in a McDowell County.
COVID-19 DISCLOSURE and any other pandemic: We are all aware of the risks of traveling during a pandemic and we all take a risk when leaving our home even to go to the grocery store, but we must print this disclosure and by coming to our property you are agreeing to hold us harmless in the event you become ill. An inherent risk of exposure to COVID-19 exists in any building where people come and go. You are fully aware you are staying in a vacation rental where people come and go before and after your stay. COVID -19 is an extremely contagious disease that can lead to severe illness and death. According to the Centers for Disease Control and Prevention, senior citizens and guests with underlying medical conditions are especially vulnerable . By visiting our cabins you voluntarily assume all risks related to exposure to COVID-19. NC Governor Roy Cooper passed a law in July of this year to ban all covid related lawsuits by any individual against any individual or business. We recommend TRIP INSURANCE to cover any trip related interruptions due to COVID-19 or ANY ILLNESS.
THE PARTIES ACKNOWLEDGE THAT THEY HAVE READ THIS AGREEMENT, UNDERSTAND IT, AND AGREE TO BE BOUND BY ITS TERMS AND CONDITIONS IN ITS ENTIRETY.